Entrusting an unknown third party with the storage and management of your valuable information assets is never an easy decision.
Document Storage & Archive Materials
At Recordsmanagement, we understand these concerns, and do all we can to provide our customers with the reassurance that we are responsible custodians of their archives.
Recordsmanagement’s warehouses in Hampshire comprise over 100,000 square foot of storage space, and are subject to 24 hour manned security, RedCare fire and intruder alarm systems, and CCTV. There is no public access to the storage premises, and (due to the nature of some of the records we store) all Recordsmanagements staff are subjected to Ministry of Defence vetting. We intentionally do not use refurbished farm buildings or barns, but provide a high quality, clean, safe and secure environment for our customers’ property. Visit our Security page for more information.
Recordsmanagement operates a fully-barcoded and electronic box and file tracking system, using our bespoke Storage Manager database. Every movement of every item – including the initial uplift of the box/file, every occasion on which it is retrieved and collected, and the date it is destroyed – is automatically recorded on our system in order to create a comprehensive audit trail. Our Archive Tracking and Audit Trail page provides full details.
Central to our service provision is the assumption that our storage areas and archiving team are simply an extension of our customers’ own facilities and resources. In short, we provide our clients with the space, software and expertise to complement their own – either as a fully outsourced solution, or as a partner to their own team of archivists.
Recordsmanagement also supply a range of archiving materials, including strong and durable boxes of various sizes, specialist drawing tubes, and box inserts – all designed specifically for long-term use. Our Support Services page provides a full catalogue of the archiving materials supplied.
Download our Document Storage Services Guide.